For the 2025 Spring Conference, CCA will reimburse to the people described below the following expenses:

State Council delegates, CCA board members, Academy participants, CCA awardees, and official delegates from a local on the delegate list submitted by the local president will have their expenses reimbursed as per the CCA standing rules.

Reimbursable Expenses: Must be submitted on an MES along with itemized receipt(s).

• Full cost of a single-occupancy hotel room at the conference rate. Please note: the CCA group room rate only applies to Friday and Saturday night and CCA will not reimburse for any late cancellation fees.
• Round-trip mileage from home to the airport or the hotel
• Airport or hotel parking
• Coach airfare
• Lyft/Uber/taxi as necessitated for travel
• THESE MEALS ARE NOT REIMBURSABLE FOR ANY ATTENDEES, INCLUDING GUESTS, AS THEY ARE INCLUDED WITH REGISTRATION: Friday dinner, Saturday breakfast and lunch, W.H.O. Awards Dinner Saturday night, and Sunday breakfast are all included with registration.  Family-friendly weekend meal passes are available free of charge upon registration of each member of the family as a “Guest.” **The only requirements are that attendees must register their guest and have their guest sign in at the conference to receive a “Guest” badge.  For attendees and guests, entry into the dining area will require a badge.

**PLEASE NOTE: IF YOU ELECT TO NOT PARTAKE OF ANY OF THE ABOVE MEALS, YOU WILL NOT BE REIMBURSED FOR ANY MEALS YOU PURCHASE ON YOUR OWN EITHER FOR YOURSELF OR YOUR GUEST(S)**.

Meals necessitated by travel will be reimbursed at a maximum rate of $90 per day, including gratuity. An itemized receipt is required for reimbursement. THE TRAVEL REIMBURSEMENT DOES NOT APPLY TO GUEST(S) OF MEMBERS.

• $10/day other gratuities (no receipt required)
• Dependent care will be reimbursed per CCA policy and guidelines. For more information, see below for Standing Rule 2-3B:
  • Rule 2-3: B. Dependent Care: 1. CCA members who attend CCA conferences, board meetings and committee meetings shall be eligible for reimbursement of their actual expenditures for childcare, care of family members with special needs, and/or dependent elder care services. The rate reimbursed shall not exceed the California State Minimum Wage, and the total amount reimbursed shall not exceed $800 per event. 2. In order for dependent care to be reimbursed, the following criteria must be met: a. The attendee filing the claim must be a member in good standing; b. The member must submit verifiable documentation of the expenditure; c. The member must submit documentation that they are the primary caregiver for the dependent under this section; 7 d. The member must comply with the CCA policy on attendance found in Article II.B.5 of the CCA Bylaws. For more information, please contact the CCA Treasurer: treasurer@cca4us.org

**Attendees, other than those stated above, are generally not reimbursed their expenses by CCA, and should contact their local president for further information.

Reimbursements require itemized receipts, except for the non-meal gratuities. Hotel reimbursement applies to this conference, but CCA may alter its reimbursement practices in the future.

**Attendees, other than those stated above, are generally not reimbursed their expenses by CCA, and should contact their local president for further information.