Secretary IV - Governance

Reference

Position

Location

Duties and Responsibilities:

Incumbent may perform any combination of the tasks listed below:

• Composes and prepares detailed correspondence for the department.
• Compiles, tracks and maintains computer driven reports on programs assigned to the department.
• Provides secretarial support to particular aspects of programs assigned to the department.
• Provides a variety of assistance in support of State Council meetings both in the office and on site as assigned.
• Provides secretarial support for member participation at conferences coordinated by the department as assigned.
• Plans, coordinates, and follows through on large projects requiring independent determinations when coordinating leadership meetings as assigned.
• Reconciles members' expenses as assigned.
• Arranges meetings and conferences, prepares materials for duplication and performs other logistics as assigned.
• Screens telephone calls and inquiries, personally answering or referring to other staff inquiries.
• Assists in identifying, developing and reporting information from files and other resource documents.
• Establishes and maintains files and records.
• Compiles and reports information from records, documents, etc.
• Edits to final form minutes of meetings.
• Performs other appropriate duties as assigned.

Functions Unique to This Position:

• Supports participation in NEA's Representative Assembly by entering into CTA’s database (NEA-RA) delegate election information and maintaining delegate status when informed of changes.
• Prepares various reports related to the NEA-RA delegate election results.
• Updates information and provides support for reporting State Council certified election results in the Representation Report and the State Council database.
• Provides support in notifying locals of State Council vacancies, which initiates the election process.
• Provides support as assigned for members’ attendance at non-CTA conferences and reconciles member expenses.
• Provides support to all aspects of State Council registration of duly elected representatives and visitors.

Qualifications:

• AA Degree and one (1) year of relevant experience
  Or, high school diploma/G.E.D. and four (4) years of relevant experience.
• Knowledge of CTA's organization and its administrative and policy-making bodies.
• Ability to function effectively under considerable pressure and solve complex office problems independently.
• Demonstrated ability to exercise planning, coordinating and follow-through skills as applied to large complex logistical projects.
• Ability to work cooperatively with fellow employees in a complex interdependent organization structure.
• Ability to work cooperatively with leadership and management.
• Ability to learn and communicate CTA structure, policies, and procedures.
• Ability to communicate clearly verbally and in writing.
• Proficient word processing skills with minimum keyboarding speed of 55 wpm.
• Proficiency in the use of computer technology and the ability to learn and use the Association’s software programs.
• Ability to travel as needed.
• Ability to work overtime as needed.

How do I apply?

CTA is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, age, sexual orientation, national origin or disability.